Privacy Policy

Privacy Policy – Academy Hub System

Academy Hub ("we", "our", "us") is committed to protecting the privacy of all users who access and interact with our system—including web portals, mobile applications, APIs, and back-office tools. This Privacy Policy explains how we collect, use, store, and share information across the entire platform.

1. Scope of This Policy

This policy applies to:

  • Admin Panel (Super Admin, School Admin)

  • Student & Parent App

  • Teacher/Staff App

  • Web Dashboard and APIs

  • Any integrated third-party services used by Academy Hub

2. Information We Collect

a. User Information

Depending on the role, we may collect:

  • Name, email, phone number, profile photo

  • Login credentials (passwords are securely hashed)

  • Role-based data (student, parent, teacher, admin)

b. Academic & School Data

  • Attendance, grades, timetables, assessments

  • Messages, notifications, and feedback

  • Uploaded documents or resources

c. Device & Technical Data

  • Device model, OS version, IP address

  • Login and usage logs

  • API activity and session information

d. Location (If Enabled)

Only collected for services that require it, such as attendance via geolocation or transport tracking.

3. How We Use the Data

We use collected data to:

  • Provide and manage educational services

  • Maintain system functionality and security

  • Facilitate communication among users

  • Track academic performance and school operations

  • Generate reports for authorized users

  • Improve our platform through usage analytics

4. Data Storage and Security

Your data is securely stored using encrypted databases and firewalled servers. Key protections include:

  • HTTPS and SSL encryption

  • Secure password hashing

  • Role-based access control

  • Regular backups and audit logs

5. Who We Share Data With

We do not sell any personal data.

We only share data with:

  • School authorities (as part of school operations)

  • Service providers (for hosting, analytics, and notifications—under confidentiality)

  • Authorities, if legally mandated

6. User Control and Access

All users can:

  • Access their profile and update personal information

  • Request data correction or deletion (subject to school rules)

  • Contact us to withdraw consent for optional data uses

Admins have additional controls to manage school-specific data access.

7. Data Retention

We retain data as long as required for school operations or as required by law. When no longer needed, data is securely deleted or anonymized.

8. Children’s Data

For student accounts, data collection is controlled by schools and/or guardians. We comply with child protection laws and ensure minimal data collection for educational purposes only.

9. Changes to This Policy

This Privacy Policy may be updated as our platform evolves. Updates will be posted on the system dashboard or via email.

10. Contact Us

Academy Hub Privacy & Security Team
📧 Email: [support@academyhub.com]
📞 Phone: [+917702620284]
🏢 Address: [Anantapur, Andhra Pradesh, 515001]